Public Record Request
Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead contact this office by phone or in writing.
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Public records are satisfied in the order in which they are received. They are fulfilled, according to statute, in a timely manner. The only delay is that which is reasonably necessary to allow the YTF/BEST to compile the requested.
If you have any questions, contact the Administrative Offices of You Thrive Florida/BEST Academy (YTF/BEST).
Please note:. Student records are NOT public records. Please visit our Student Records page for information on how to request your student record.
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Public Records Request Acknowledgment
You Thrive Florida (YTF)/B.E.S.T. Academy, Inc. (BEST) promptly acknowledges each public records request that is received. If you make a request and do not receive an acknowledgment within a short time, please contact a Public Records Coordinator to verify your public records request was received.
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Request Deadlines
Agencies are obligated to respond to public records requests within a reasonable time. The time required to respond to each request varies greatly depending on the scope and size of the request. This process often involves coordinating with several departments to satisfy the request.
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Creating Records
Florida’s public records law does not obligate agencies to create records. It requires agencies to make available to the public copies of the records it already has. One thing to remember about a public record is that a record must exist in order for it to be provided.
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Answering Questions
Florida’s public records law obligates agencies to provide copies of public records. It does not require agencies to “explain” records or answer questions based on the records’ content.
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You Thrive Florida (YTF)/B.E.S.T. Academy, Inc. (BEST) may impose a reasonable service charge for the actual cost of extensive labor and technology required. We must review every email/document for any personally identifiable information that is exempt from public records law. If there is exempt information, it will be redacted (removed).
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You Thrive Florida (YTF)/B.E.S.T. Academy, Inc. (BEST) charges for requests that consume more than 30 minutes of time to complete. This is at the rate of the current minimum wage at the time of request - lowest-paid employee capable of completing the job.
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When multiple requests are made by one individual, they will be considered as one request, and extensive use charges will be applied after the first thirty (30) minutes.
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Payment is required before the request will be processed.
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Reduced Labor Costs
Narrowing and making your public records request as specific as possible may reduce the extensive labor costs. Narrowing down requests to keywords or phrases instead of open-ended terms such as “any and all records.” Also, narrowing a request to certain individuals or a particular time frame or date range can greatly reduce the use of extensive labor.
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Broadly Stated Requests
Sometimes a request is too broad for YTF to identify records responsive to your request. In such instances, the Public Records Coordinator may request if it can be clarified or revised to be more specific. If your request is broad and results in a large volume of responsive records, you may be invoiced and assessed costs according to Florida Statutes Chapter 119.
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Closing Requests
Public records requests will be closed if the requesting party fails to pay the final or good faith deposit invoice or fails to respond to clarification inquiries pertaining to a public records request for thirty (30) days following the issuance of the invoice or clarification inquiry. A non-responsive request may be resubmitted and will be processed as a new request.
